Operations Assistant – Hybrid | Cal Parks

Operations Assistant – Hybrid

The Operations Assistant supports the Finance and Operations team by assisting with a variety of tasks, including sorting routine mail, coordinating with vendors and consultants, and supporting board and organization wide event logistics. The Operations Assistant also assists with our membership operations, from conducting data entry and processing payments to responding to member/donor issues and inquiries.  

The Operations Assistant will work on-site at our Bay Area location 4 days a week, with some travel required.  

At California State Parks Foundation, our mission is protecting and preserving the California State Park system, for the benefit of all. We envision an inspiring and welcoming state park system where there is access for all, adequate and sustainable funding, and parks are protected for future generations.  

We believe that California’s state parks are essential to the health, happiness, and quality of life for all Californians. If we truly are to benefit all, we must address justice, equity, inclusion, and diversity (JEID) in our work. While the process of integrating JEID may not be easy, we are full of hope regarding our vision for a future California state park system that engages a broad audience and is welcoming and accessible to all. We commit to fostering an organizational culture that celebrates learning and growth, leans into difficult conversations and feedback, values connection to each other, and sustains staff and board members’ well-being and sense of belonging. 

Title: Operations Assistant 

Location: San Francisco, CA 

Job type: Full-time (37.5-hour workweek), non-exempt, overtime eligible 

Compensation: $27/hr 

 

BENEFITS: 

  • Annual home office & health & wellness stipends 

  • Professional development opportunities 

  • Paid vacation, sick time, & 14 paid holidays  

  • Pre-tax commuter benefits  

  • Flexible spending account 

  • Medical, dental, & vision insurance 

  • 401k retirement plan with 5% employer match after 12 months of service 

  • Employee life, long- & short-term disability insurance 

 

ESSENTIAL RESPONSIBILITIES: 

  • Respond to routine member/donor issues & inquiries by letter, phone, & email 

  • Assist with membership benefits & donor acknowledgement letters 

  • Assist with balancing daily accounts, processing in-house transactions, & Salesforce data entry  

  • Assist with sorting and processing mail & preparing in-house check payments 

  • Assist with scanning, filing, & storage of donor records  

  • Process Expensify charges, ensuring accurate coding & receipts 

  • Coordinate with IT consultants to resolve staff & office technology issues 

  • Assist with board meeting & organization-wide event logistics 

  • Manage & track airline travel vouchers for staff & board travel needs 

  • Assist in day-to-day office management, including coordinating with building managers to facilitate office access & managing office inventories 

  • Other duties as assigned 

 

QUALIFICATIONS:  

  • Ability to work both independently & collaboratively in a fast-paced, multi-task team environment  

  • Data entry experience preferred  

  • Salesforce experience preferred 

  • Customer service experience preferred 

  • Extremely organized with exceptional attention to detail  

  • Strong written & oral communication skills  

  • Proficiency in Microsoft Office suite 

  • Commitment to California State Parks Foundation’s mission 

The California State Parks Foundation is an Equal Opportunity Employer. People of color, LGBTQ people, people with disabilities and veterans are strongly encouraged to apply. Qualified applicants with arrest and conviction records will be considered for the position in accordance with San Francisco Fair Chance Ordinance, Police Code, Article 49.