The Finance Manager is a full-time, exempt position that provides expertise to the organization in all accounting and financial matters. This position, in partnership with the Executive Director, is responsible for the budgeting, recording, and reporting of financial information to external and internal constituents. The Finance Manager works with all departments across the organization to support the work of the organization through being proactive, innovative, and flexible. We hope to have this position filled by May 1, 2021.
Reports to: Executive Director; Full-time
Location: Sacramento or Bay Area (preferred), or remote (must reside in California). If remote, must be willing to travel to in-person meetings or work from Sacramento or Bay Area office locations as needed.
Mission: Protecting and preserving the California State Park system, for the benefit of all.
Vision: We envision an inspiring and welcoming state park system where there is access for all, adequate and sustainable funding, and parks are protected for future generations.
Key Position Responsibilities:
Financial Leadership & Reporting – 60 percent:
- Manage the Finance Department with a full-time accounting assistant and monitor daily and monthly activities, ensuring compliance with GAAP nonprofit standards, federal, state and local regulatory requirements.
- Oversee treasury functions including cash management and forecasting, developing and maintaining banking relationships, and proper cash controls.
- Reviews and manages internal controls, operations, and processes and financial procedures to ensure integrity of the financial information and reporting.
- Oversee the preparation of the annual audit, including solicitation of audit bids, staffing the Board’s Audit committee, and resolution of any open points.
- Complete all year end closing, pre-audit reconciliations, and audit field work. Review audit reports and annual tax returns.
- Delivers annual tax return preparation process.
- Work with Executive Director and directors/managers to develop annual program budgets and an integrated agency budget.
- Supports the Executive Director in developing the annual operating budget and monitoring key performance indicators.
- Maintain accurate and up-to-date financial records and cash flow projections.
- Track all revenue and expenditures in relation to the budget and supply monthly reports to the Executive Director and staff managing budgets.
- Ensure that all funds are tracked accurately and develop any required reports and administrative fees along with appropriate release from restrictions.
- Ensures accurate coding of cash receipts and timely recording of cash entries.
- Ensure financial management system and processes include all appropriate controls to maintain the fiscal integrity of the organization.
- Maintain fiscal compliance with all government and private funding sources as well as local, state and federal agencies.
- Oversees fund accounting of endowments, Board and donor restricted funds.
- Complete some direct finance tasks to ensure separation of accounting responsibilities.
- Build and maintain strong relationship to coordinate with Membership Operations team.
Supervision – 20 percent:
- Accounting Assistant: monthly closing and reconciliation of accounts; monthly budget and financial report preparation; data collection of lobbying and gift expenses, payroll, cash receipts, accounts payable, and general ledger functions.
- Independent consultants performing services in support of administrative and financial functions of California State Parks Foundation, as applicable, including auditors.
Administrative oversight – 20 percent:
- Ensures policies and procedures are reviewed and documented on a regular basis.
- Main point of contact with liability insurance broker and maintains up-to-date and adequate insurance coverage for organization.
- Responsible for Payroll, 401K plan including 401K Committee, Health and Commuter benefits plans and some HR administration.
- Review and approve monthly reconciliations and schedules;
- Review monthly expense allocations;
- Review monthly financial and budget reports;
- Review of data collection of lobbying and gift expenses and quarterly reporting to Fair Political Practices Committee (FPPC);
- Oversee risk management and insurance policies including general liability, property and equipment, and director’s and officer’s insurance.
- Maintain vendor contracts related to finance, technology, administration and facilities.
- Other duties as assigned.
- BA/BS degree in related field; CPA preferred;
- At least 5 years supervisory accounting experience; Nonprofit accounting expertise required;
- Independent decision-maker;
- A successful track-record in setting priorities, keen analytical, critical thinking, organizational and problem-solving skills enabling sound decision-making;
- Proven success in managing and maintaining collegial and professional relationships within small office environment;
- Experience with human resources and human resource systems management is preferred;
- Experience with newly established non-profits and/or organizations undergoing growth and change preferred;
- Demonstrated ability to develop, implement, and manage business systems and processes, including expertise in financial analysis and budget development;
- Familiarity with integrated financial and donor management systems; experience with Intacct and Salesforce software a plus;
- Familiarity with federal and state lobbying regulations, including appropriate record- keeping and reporting policies and procedures a plus;
- Excellent computer skills including proficiency with accounting, spreadsheet, and word- processing software;
- Familiarity with federal and state laws regarding lobbying and gift reporting;
- Excellent communication skills;
- Able to attend events, sometimes on weekends or evenings, as necessary (infrequent travel required);
- Able to work at a computer for long periods of time, work in and move across an office setting, communicate with colleagues and constituents, and occasionally move items up to 25 lbs., with or without reasonable accommodation;
- Desired personal qualities include high integrity, credibility, teamwork, a commitment to the environment and passion for parks and California State Parks Foundation’s mission.
Compensation and Benefits:
The salary depends on experience. California State Parks Foundation offers a competitive benefits package, including health, dental, vision, and employer 401(k) match.